With e-invoicing in Saudi Arabia, the role of paper books in businesses has changed. Tax invoices for VAT-registered businesses are now issued electronically through approved systems, and manual invoices are no longer allowed for them. That does not mean all paper is gone: printed receipt and voucher books remain useful for documenting internal and operational transactions. This guide explains when you need them and how to choose size, paper and copies.
For the full picture on tax invoices versus internal documents, first read paper invoice books after e-invoicing: what is allowed and what to use instead.
Important note before you start
This article is for general awareness, not accounting or legal advice. Paper vouchers and receipts do not replace the electronic tax invoice for businesses required to issue one. If you are unsure about your business, check with your accountant or the Zakat, Tax and Customs Authority portal.
When do you need printed voucher books?
| Book type | Use | Examples |
|---|---|---|
| Receipt voucher | Recording cash received | Customer deposit, rent collection |
| Payment voucher | Recording cash paid out | Petty cash, employee advance |
| Delivery or receipt note | Proof of handing over goods | Order delivery, devices received for repair |
| Work order | Organising workshop or kitchen tasks | Car workshops, tailoring, print shops |
| Internal material request | Issuing stock from storage | Factories, restaurants, projects |
Examples by business type
- Car and repair workshops: a three-copy work order recording condition, required work and customer signature.
- Tailoring shops: a receipt with order number and pickup date.
- Real estate offices: receipt vouchers for cash rent payments alongside the electronic contract.
- Restaurants and central kitchens: internal material requests to control stock issues.
- Delivery companies: delivery notes signed by the recipient.
Choosing the book size
- A6 (10.5 × 14.8 cm): quick receipts and small amounts, easy to carry.
- A5 (14.8 × 21 cm): the most common size for receipt and payment vouchers, with room for details and signatures.
- A4 (21 × 29.7 cm): for work orders and delivery notes with long item tables.
Copies and paper type
One copy or more?
Most vouchers need two copies: an original for the other party and a copy kept in the book. Some work orders need three: customer, technical team and accounts.
Carbonless paper (NCR)
Carbonless paper transfers writing from the top sheet to the copies below without separate carbon sheets, usually in different colours, such as white for the original and yellow or pink for copies.
Serial numbering
Printed serial numbers are essential for any financial book, preventing lost vouchers and easing reconciliation. Specify a starting number so a new book continues where the old one ended.
Sheets and binding
Books commonly hold 50 sets, with perforation for tearing out originals and a hard cover protecting remaining copies.
Paper voucher or digital form?
Many businesses now use digital vouchers in their accounting systems, ideal for offices. Paper books remain practical where there is no device or connection, such as workshops, warehouses, delivery teams and field projects, or when a customer must sign on the spot. Often the best approach combines both: a paper voucher on site, entered into the system at day's end.
What to print on a voucher
- Business name, logo and commercial registration number.
- Serial number and date.
- Other party's name and amount in figures and words.
- Description or reason for payment or receipt.
- Signature boxes for recipient and accountant, plus stamp area.
For a sharp logo, see preparing your logo for printing.
How to order voucher books from ENJOY STORE
Voucher and receipt books are special orders priced by size, copies and quantity, so please contact us on WhatsApp 0559899141 with:
- Book type (receipt, payment, delivery note, work order).
- Size and copies per set.
- Number of books and starting serial number.
- Your logo and details to print, or your current template.
We send a quote and a proof for approval before production. Browse other office prints in paper printing.
Prints that complete your business identity
- Business cards for staff in the same identity.
- A5 flyers for service or price lists.
- A bi-fold brochure for a short company profile.
- Logo stickers for files and boxes from stickers.
- A reception sign or QR payment stand from custom acrylic products.
- Branded client gifts from promotional gifts.
Tips for correct use
- Do not use paper vouchers instead of electronic tax invoices if your business is required to issue them.
- Keep copies safe and in numbering order.
- Never leave signed blank vouchers.
- Enter voucher data into your accounting system regularly.
- Prepare high-resolution files; see preparing print-ready artwork.
Common mistakes
- Unnumbered books: lose their value in audits; always number them.
- Single-colour copies: make originals hard to tell apart.
- Missing details: no CR number or signature box weakens the document.
FAQ
Can a paper invoice book replace the e-invoice?
VAT-registered businesses must issue tax invoices electronically and may not use manual invoices. Paper vouchers are for internal documents.
What is the best size for a receipt voucher?
A5 is the most common, with comfortable space for details and signatures.
What is carbonless paper?
Paper that transfers writing to the copies below without separate carbon sheets, in different colours per copy.
How do I get a quote for voucher books?
Message us on WhatsApp 0559899141 with the type, size, copies and quantity.
Do you design the voucher template?
Yes, we offer a paid design service, or we adapt your current template with your logo.
Start organising your documents
If your business needs receipt, voucher or work-order books, message us on WhatsApp 0559899141 for a quote, and browse other office essentials in paper printing.