A Guide to Preparing Corporate and Wholesale Print Orders Without Errors
Staff business cards: order business cards for your team with a quantity per name from 100 to 1,000 cards in one unified design; for larger runs, use our special request page.
A successful corporate order starts with an organized file before it reaches production. The clearer the details are, the less review time it takes, and the more your products appear under one identity.
Define the Scope of the Order
Write down the products, quantities, sizes, date of use, and delivery address. Separate what stays the same across every piece from what changes, such as names or departments.
Prepare Your Brand Files
• The logo in a vector format or at high resolution.
• The approved color codes.
• The fonts, or their correct names.
• A logo usage guide, if one exists.
• A clear copy of the texts and numbers.
Create a Quantity Table
Put each product on its own row, along with the size, color, quantity, and customization. For products with different names, use a clear column for each variable.
Review the Sample Before the Full Quantity
Approving a sample or a proof protects the project from repeating one mistake across every piece. Check the size, color, placement, and spelling, and appoint a single person authorized to approve.
Discover the Right Services
Browse corporate and wholesale solutions
Explore custom promotional gifts
Plan the Date and the Delivery
Don't let the event date double as your production deadline. Leave a margin for review, production, packaging, and shipping. Shipping cost in the store depends on the customer's address and on the size, weight, and quantity of the order.
Common Mistakes
• Sending several versions of the logo without marking the approved one.
• Changing the details after production has started.
• Working without a table of sizes and quantities.
• Not unifying the colors across products.
• Verbal approval with nothing documented.
• Overlooking the time needed for packaging and shipping.
The Most Common Types of Corporate Print Orders
The way you prepare corporate and wholesale print orders depends on the type of print. Knowing which category your order belongs to helps you prepare the right information from the start:
Brand Identity and Office Printing
This includes business cards, letterheads, folders and flyers. You need an approved brand file and the exact names and job titles of staff. See the options in paper printing.
Product Packaging and Labels
For stores and factories that need product labels and seal stickers in large quantities, such as the sticker saver bundle, the box seal sticker and the wrap-around packaging sticker band. What matters most here is the exact packaging size and the number of pieces per design.
Staff Uniforms and Team Wear
You need a sheet with sizes and quantities per size and colour, plus the print position and size. Technique and fabric details are in the fabric printing category.
Gifts for Staff and Clients
Set the number of recipients and the budget for each group, then choose the gift that fits the campaign goal, as explained in our guide to choosing corporate promotional gifts.
Event and Exhibition Printing
Badges, stickers, bags and invitation cards, where success depends on the event date more than anything else. Browse event printing.
Corporate Order Stages, Step by Step
1. Request a Quote
Send the type of print, size, quantity and required date through the custom requests and price quotes page. The clearer the details, the more accurate the quote.
2. Approve the Design and Proof
Once agreed, we send a digital proof showing the size, colours and logo position. Check all text and numbers carefully before approving, and read the details in the Design Service Policy.
3. Sample Before Production
For large quantities, testing a sample on the same material reduces the risk of mistakes and gives you a real picture of the final result.
4. Production and Delivery
The usual preparation time is 1 to 3 business days for standard orders after design approval, and it may differ for very large quantities or special orders. Delivery details are in the Shipping and Fulfillment Policy.
Checklist Before Sending a Wholesale Order
- The logo file in vector format or high-resolution PNG.
- Brand colour codes, if you have them.
- Sizes in centimetres for each design.
- A quantity sheet for each design or size.
- The delivery address, contact person and phone number.
- The real final delivery deadline, with a safety margin.
- Reading the Customer Acknowledgment Before Purchase.
How to Organise Repeat Orders
If your company orders the same prints every month or every season, keep a reference file with the approved designs, their sizes and previous quantities. This shortens reorder time and keeps quality and colours consistent between batches. Our store and business printing bundles also help you combine recurring prints into one order.
Frequently Asked Questions
What information is needed for pricing?
The product, quantity, size, material, customization, and deadline.
Is there a price for bulk quantities?
It depends on the product, the quantity, and the production options.
Can each piece carry a different name?
Yes, for products that support it, with an accurate list.
Who approves the design?
It is best to assign one person from the company.
Can several prints be unified?
Yes, by using approved files, colors, and identity.
Do I need a sample?
It is recommended for large or sensitive orders.
How do I send the names?
In a clear table, without abbreviations that can be misread.
Can delivery be split into batches?
That is agreed before approval, depending on the order.
How is the shipping cost calculated?
According to the address, size, weight, and quantity.
When does production start?
Once the details are complete and approved, per the product's terms.
Related reading:
- Types of Stamps and How to Choose a Company Stamp
- Business Cards: Sizes, Materials and Design Tips
- Banner and Roll-Up Sizes for Exhibitions and Shops: Design Tips
Shorten Your Production Time
Gather the files, the table, and the deadline into a single package, and name the person who approves. Preparing in advance gives you a more consistent result and fewer last-minute revisions.
Browse Corporate & Wholesale Services and Promotional Gifts in the store, and review the Shipping and Fulfillment Policy before confirming your order.
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