A Guide to Preparing Corporate and Wholesale Print Orders Without Errors
A successful corporate order starts with an organized file before it reaches production. The clearer the details are, the less review time it takes, and the more your products appear under one identity.
◆ Define the Scope of the Order
Write down the products, quantities, sizes, date of use, and delivery address. Separate what stays the same across every piece from what changes, such as names or departments.
◆ Prepare Your Brand Files
• The logo in a vector format or at high resolution.
• The approved color codes.
• The fonts, or their correct names.
• A logo usage guide, if one exists.
• A clear copy of the texts and numbers.
◆ Create a Quantity Table
Put each product on its own row, along with the size, color, quantity, and customization. For products with different names, use a clear column for each variable.
◆ Review the Sample Before the Full Quantity
Approving a sample or a proof protects the project from repeating one mistake across every piece. Check the size, color, placement, and spelling, and appoint a single person authorized to approve.
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◆ Plan the Date and the Delivery
Don't let the event date double as your production deadline. Leave a margin for review, production, packaging, and shipping. Shipping cost in the store depends on the customer's address and on the size, weight, and quantity of the order.
◆ Common Mistakes
• Sending several versions of the logo without marking the approved one.
• Changing the details after production has started.
• Working without a table of sizes and quantities.
• Not unifying the colors across products.
• Verbal approval with nothing documented.
• Overlooking the time needed for packaging and shipping.
◆ Frequently Asked Questions
What information is needed for pricing?
The product, quantity, size, material, customization, and deadline.
Is there a price for bulk quantities?
It depends on the product, the quantity, and the production options.
Can each piece carry a different name?
Yes, for products that support it, with an accurate list.
Who approves the design?
It is best to assign one person from the company.
Can several prints be unified?
Yes, by using approved files, colors, and identity.
Do I need a sample?
It is recommended for large or sensitive orders.
How do I send the names?
In a clear table, without abbreviations that can be misread.
Can delivery be split into batches?
That is agreed before approval, depending on the order.
How is the shipping cost calculated?
According to the address, size, weight, and quantity.
When does production start?
Once the details are complete and approved, per the product's terms.
◆ Shorten Your Production Time
Gather the files, the table, and the deadline into a single package, and name the person who approves. Preparing in advance gives you a more consistent result and fewer last-minute revisions.
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